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How Do I Suggest Library Modifications or Additions From a Project?

Stephanie
  • Updated

Reviews from Projects allows you to suggest New Entries or Changes to your Library Entries directly from the Project workspace. Once you've entered your answer manually, by the Search Library button, or by using Magic, you will get a prompt at the bottom of the entry asking if you'd like to suggest "new entry" or suggest "changes for Library".

In this article:

 

Permissions Required: Reviews from Projects, Level 1 permissions or higher are required to suggest content for the Library from a Project. 

 

Note: You are able to suggest or omit Library changes before the Project Entry is marked Complete, but changes will only appear on the Reviews from Projects screen once the Project Entry is marked Complete.

Suggesting a New Library Entry

After manually answering a Project Entry, and saving the changes, you will see a prompt below the Answer "Library: Suggest or omit new Entry?" You can then confirm the new entry suggestion by clicking Suggest.

Screen_Shot_of_a_Project_entry_with_the_Suggest_button_indicated.png

You will immediately see the text "Suggesting for Library"

Screen_Shot_of_Suggesting_for_Library.png

Once the Project Entry is marked Complete, the suggested Project Entry will be added to the Reviews from Projects screen for further approval and action, and you will see the text "Library: Suggested new Entry for the Library"

Screen_Shot_of_Suggested_and_Completed_Entry.png

Suggesting Updates to Existing Library Entries

If an entry was populated using Magic or Library Search, you will see a prompt below the Answer "Library: Suggest or omit changes for Library?". You can then confirm the update suggestion by clicking Suggest. 

Screen_Shot_of_updated_Project_Entry_with_Suggest_Option_Indicated.png

You will immediately see the text "Suggesting for Library"

Screen_Shot_of_Suggesting_for_Library.png

Once marked complete, the suggested Project Entry will be added to the Reviews from Projects page for further approval and action, and you will see the text "Library: Suggested changes for the Library"

Screen_Shot_of_changes_suggested_to_Library.png

Bulk Suggesting Existing or New Library Entries 

If you want to Suggest a couple of Entries in bulk, you can do this by using the Suggestions for the Library filter in the Project and selecting Changes not yet suggested for the Library:

Screen_Shot_2022-08-12_at_2.31.37_PM.png

You can then select the Entries by ticking the boxes, or you can use Select All:

Screen_Shot_2022-08-12_at_2.36.55_PM.png

Click the purple button and select Suggest Eligible Entries for Library. 

Screen_Shot_2022-08-12_at_2.38.38_PM.png

After clicking on it, you'll see that all the Entries are being suggested to the Library. Once the Entries are marked as Complete, they will automatically be added to the Review from Projects page. 

Screen_Shot_of_Suggesting_for_Library.png

Screen_Shot_of_Suggested_and_Completed_Entry.png

Omitting Updates from the Library

If an Answer created or updated in a Project should not be added to your Library, for example, Answers that are catered to one specific client, click Omit:

Screen_Shot_of_Project_entry_with_Omit_option_indicated.png

Once an Entry has been Omitted and Marked as Complete, the suggested Entry will not appear on the Reviews from Projects screen, and you will see the text "Library: Omitted changes from the Library"

Screen_Shot_of_changes_omitted_from_Library.png

Updating the Suggested or Omitted Status of an Entry

If you need to change the selection (suggest or omit) for a specific Entry:

  1. If the Entry has already been marked Complete, click Change Status to In Review. The Suggest and Omit buttons will automatically be made available again
    Screen_Shot_of_Change_to_Review_button.png
  2. If the Entry has not yet been marked Complete, hover over the text "Suggesting for Library" or "Omitting from Library" and click to restore the Suggest and Omit buttons
    Screen_Shot_of_hover_over_suggesting.png
    Screen_Shot_of_hover_over_omitting.png

Note: Want to learn more about approving, editing or rejecting entries suggested for the Library? Read on: How Do I Action on Suggested Library Modifications or Additions?

How Can I View All Pending Changes to Suggest or Omit from Projects?

 

Permissions Required: General Administration, Level 2 (Full Access) permissions, included only in the Administrator Role, are required to view pending changes to suggest or omit on the Project List page.

Project-specific Project Admin permissions are required to view pending changes to suggest or omit within the Project Workspace.

As an Admin, on the Project List page, you can enable the ability to see the number of changes eligible to suggest or omit for your Loopio Library. Project Admins can also view this within specific Projects.

Read more: How Can I View All Pending Changes to Suggest or Omit from Projects?

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