Skip to main content

Can I Update Library Entries in Bulk?

Updated

Yes, Loopio lets you update your Library Entries in bulk, allowing you to make changes to Tags, language, and categorization of up to 1,000 Library Entries at a time.

 

Permissions Required: Library, Level 3 (Full Access) permissions are required to update Library Entries in bulk.

 

Subscription Required: Multi-Language Library isn't available on all subscription plans. Contact Support to learn more: Send an email to Support

Bulk Updating the Language of Library Entries

Updating the Language of Specific Entries in Bulk

  1. Choose the number of Entries you want to view on each page using the drop-down at the top right of the Library screen
  2. Select individual Entries using the checkbox to the left of the Question textScreen_Shot_2020-03-18_at_11.26.31_AM.png
  3. Navigate between pages as needed to select all desired Entries
    Screen_Shot_of_Library_screen_pagination.png
    You will see a count at the top of the page identifying the number of selected Entriesmceclip0.png
  4. Click the drop down arrow on the __ selected results button and select Update Entries
    mceclip1.png
  5. Check the box beside Library Entry Language, then select your new language for your Entries
    Screen_Shot_of_Update_Library_Entry_Language_dropdown.png
     

    Tip: If you would like to update your Entries’ categorization or Tags, learn more in the sections Bulk Categorizing Library Entries and Bulk Updating Tags below

  6. Click Update
 

Note: While you can create new Categories or Sub-Categories during this process, Stacks must be created in advance from the Admin > Stacks screen.

Updating the Language of Entries Across Pages

  1. Choose the number of Entries you want to view on each page using the drop-down at the top right of the Library screen
  2. To update all Entries on the current page, click the Select Page checkbox at the top left of the Library screen
    Screen_Shot_of_Select_Page_checkbox.png
    To update all Entries across all pages, click the Select Page checkbox, then click Select results across all pages
    mceclip2.png
    You will see a count at the top of the page identifying the number of selected Entries
    mceclip3.png
     

    Tip: You will also have the option to select all Entries matching your current filters, using the Select results across all pages option

  3. Click the drop down arrow on the __ selected results button and select Update Entries
    mceclip4.png
  4. Check the box beside Library Entry Language, then select a new language for your Entries
    Screen_Shot_of_Update_Library_Entry_Language_dropdown.png
     

    Tip: If you would like to update your Entries’ categorization or Tags, learn more in the sections Bulk Categorizing Library Entries and Bulk Updating Tags below

  5. Click Update

Bulk Categorizing Library Entries

Categorizing Specific Entries

  1. Choose the number of Entries you want to view on each page using the drop-down at the top right of the Library screen
  2. Select individual Entries using the checkbox to the left of the Question text
    Screen_Shot_2020-03-18_at_11.26.31_AM.png
    Navigate between pages as needed to select all desired Entries
    Screen_Shot_of_Library_screen_pagination.png
    You will see a count at the top of the page identifying the number of selected Entries
    mceclip5.png
  3. Click the drop down arrow on the __ selected results button and select Update Entries
    mceclip6.png
  4. Check off the box to the left of Update Categorization
    Screen_Shot_of_update_categorization_options.png
  5. Select the Stack, Category, and Sub-Category where you want to put the Library Entries 
     

    Subscription Required: Stacks aren't available on all subscription plans. Contact Support to learn more: Send an email to Support

  6. Click Update to apply this new categorization to all selected Entries
 

Note: You can create new Categories or Sub-Categories during this process, but Stacks must be created in advance from the Admin > Stacks screen.

Categorizing Entries Across Pages

  1. Choose the number of Entries you want to view on each page using the drop-down at the top right of the Library screen
  2. To update all Entries on the current page, click the Select Page checkbox at the top left of the Library screen
    A_screenshot_of_the_Library_Select_Page_option.png
    To update all Entries across all pages, click the Select Page checkbox, then click Select results across all pages
    mceclip7.png
    You will see a count at the top of the page identifying the number of selected Entries
    mceclip8.png
     

    Note: Does your Library contain Stacks? As Level 3 Stacks permissions are required to bulk-select and update Library Entries, the number of Library Entries you are able to select for update depends on your permissions for those Stacks.

    This means that if you have Level 1 access to Stack A with 100 Entries and Level 3 access to Stack B with 200 Entries, clicking "Select results across all pages" will select those 200 Entries in Stack B, and will not select the 100 Entries in Stack A.

  3. Click the drop down arrow on the __ selected results button and select Update Entries
    mceclip4.png
  4. Check off the box to the left of Update Categorization
    Screen_Shot_of_update_categorization_options.png
  5. Select the Stack, Category, and Sub-Category where you want to put the Library Entries 
     

    Subscription Required: Stacks aren't available on all subscription plans. Contact Support to learn more: Send an email to Support

  6. Click Update to apply this new categorization to all selected Entries

Bulk Updating Tags

Updating Tags For Specific Entries

  1. Choose the number of Entries you want to view on each page using the drop-down at the top right of the Library screen
  2. Select individual Entries using the checkbox to the left of the question textScreen_Shot_2020-03-18_at_11.26.31_AM.png
  3. Navigate between pages as needed to select all desired Entries
    Screen_Shot_of_Library_screen_pagination.png
    You will see a count at the top of the page identifying the number of selected Entries
    mceclip10.png
  4. Click the drop down arrow on the __ selected results button and select Update Entriesmceclip11.png
  5. Check off the box to the left of Update Tags
    Screen_Shot_of_Update_Tags_checkbox_selected.png
  6. Make changes to each tag as needed:
    Screen_Shot_of_Tag_update_matrix.png
    • Do Nothing: No changes will be made to this tag for your selected Entries
    • Apply to All: This tag will be added to all selected Entries
    • Remove from All: This tag will be removed from all selected Entries
  7. Click Update to change the tags for all selected Entries

Updating Tags Across Pages

  1. Choose the number of Entries you want to view on each page using the drop-down at the top right of the Library screen
  2. To update all Entries on the current page, click the Select Page checkbox at the top left of the Library screen
    Screen_Shot_of_Select_Page_checkbox.png
    To update all Entries across all pages, click the Select Page checkbox, then click Select results across all pages
    mceclip12.png
    You will see a count at the top of the page identifying the number of selected Entries
    mceclip19.png
     

    Note: Does your Library contain Stacks? As Level 3 Stacks permissions are required to bulk-select and update Library Entries, the number of Library Entries you are able to select for update depends on your permissions for those Stacks.

    This means that if you have Level 1 access to Stack A with 100 Entries and Level 3 access to Stack B with 200 Entries, clicking "Select results across all pages" will select those 200 Entries in Stack B, and will not select the 100 Entries in Stack A.

  3. Click the drop down arrow on the __ selected results button and select Update Entries
    mceclip14.png
  4. Check off the box to the left of Update Tags
    Screen_Shot_of_Update_Tags_checkbox_selected.png
  5. Make changes to each tag as needed:
    Screen_Shot_of_Tag_update_matrix.png
    • Do Nothing: No changes will be made to this tag for your selected Entries
    • Apply to All: This tag will be added to all selected Entries
    • Remove from All: This tag will be removed from all selected Entries
  6. Click Update to change the tags for all selected Entries

 How Do I Deselect Entries While Bulk Updating?

To deselect a single Library Entry, click the checkmark to the left of its Question text:

Screen_Shot_2020-03-18_at_11.26.31_AM.png

To deselect all Entries on the current page, click Deselect Page:

mceclip15.png

To deselect all Entries across all Pages, click Clear selected results across all pages:

mceclip16.png

 

Note: Clear selected results across all pages only appears when all Library Entries across all pages are selected.

If a subset of your Library Entries are selected and you want to deselect all selections, first click Select results across all pages to select all Library Entries across all pages, then click Clear selected results across all pages.
mceclip17.png        mceclip18.png

Related articles